Do you require a payroll solution in line with HM Revenue & Customs e-commerce requirements?
 

EDI enabled payroll

From April 2005 it became a requirement for all large companies* (under IR Guidelines) to file returns electronically. As well as the HM Revenue & Customs online service, one option for transmitting documents is to use EDI. Companies have the option of sending GFF (Generic Flat File) formatted files to Freeway's Spectrum software, which will convert the files into EDIFACT format and then deliver them to HM Revenue & Customs via a VAN (Value Added Network).

Spectrum can also translate interface files presented in other formats but these may incur additional mapping costs compared with GFF format.

Some of Freeway's largest customers now use this facility and take advantage of special rates on VAN costs for this purpose.

A table showing all of the available messages is set out below. For more information and a detailed proposal, please contact Freeway's sales team on 01772 646060 or email the Freeway Sales Team.

PAYE Transactions	Direction	Description
P46	Employer to HMRC	Used when an employee starts a new employment and does not produce a P45 (3).
P45(1)	Employer to HMRC	Used when an employee ceases an employment.
P45(3)	Employer to Inland Revenue	Used when an employee starts a new employment.
P160/P46/P45(3) Known as PENNOT	Pension Payer to HMRC	Used on the retirement of an employee who is to be paid a pension or an annuity.
P6	HMRC to Employer	Sent to employer by HMRC with coding or amended coding instructions, certain budgetary changes. These are used throughout the tax year
P9	HMRC to Employer	Notice of coding issued towards the end of one tax year giving coding instructions for the next tax year.
P11D	Employer to HMRC	Return of a director's or employee's expenses and benefits during the tax year.
P14	Employer to HMRC	End of year summary showing totals of employee's pay, tax, National Insurance Contributions (NIC) etc. Deducted in the year. This does not include the employer's declaration.
P35 and P38A	Employer to HMRC	Employer's Annual Return and Employer's supplementary statement with details of employees who were paid over £100 in total for the year but for whom a deductions working sheet was not completed or who were not entered on the P35.
P46 (car)	Employer to HMRC	Used when an employee first starts to use/changes company car. Provided quarterly to HMRC.
P11D(b)	Employer to HMRC	Used to return details of a Company's Class 1A National Insurance Contributions due and return of company's expenses & benefits.
P38S	Employer to HMRC	Student Declaration - Employer's statement of students employed during the year where no tax has been deducted.
SL1	HMRC to Employer	Used to notify the employer to start making student loan deductions.
SL2	HMRC to Employer	Used to notify the employer to stop making student loan deductions.
Works Number Update (WNU)	Employer to HMRC	Update of new and amended Works Reference and National Insurance numbers to HMRC.
TC 700 series Working Tax Credits	Tax Credit Office to Employer	Payment via employer (PVE) Tax Credit Notices.

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